Please complete so that our office knows who the main contacts for the completion of the Online Data Collection and the Low-Income lists will be.

The CSO will be reaching out to the contacts for the Online Data Collection to schedule a virtual training to review what is new for this year.

This information is what will be printed in the CSO directory booklet. Please review the information in the previous school year’s directory and submit any new changes.

If there are no changes, still submit the form with the name of your school and write “No new changes.”

Math PLT Content Lead Agreement & Schedule

Director of Curriculum:
nbradish@eriercd.org  

Please upload the student roster files for the upcoming Fall NWEA testing window. Click here for directions.

Student IDs must be the same from year to year.

New students need a new ID with the corresponding six-digit ID with school prefix.

• Check their permanent record folder for a potential NWEA ID
• If a student has an existing ID, the old ID should be placed in the previous student ID column and the new ID that corresponds to the new school should go in the student ID column.

Please complete the linked survey for all teachers newly hired in the Diocese of Erie who did not attend the August Orientation. They must attend the September New Teacher Orientation at the St. Mark Catholic Center as attendance for the whole day is contractually required of all new teachers, full-time and part-time, including those who were hired after the September Orientation last year (see Teachers’ Contract).

Schools who wish to utilize Flexible Instruction Days must first submit Verification of Instructional Hours and a copy of the procedures for use to the Assistant Superintendent for approval.

Assistant Superintendent of Catholic Schools:

Annual Assurance Form - Staff

Located in the School Policies, Appendix 401.11A & 401.11B

You must also submit the corresponding list of employees and volunteers.

Following are excerpts from policy 401.11.

On an annual basis schools will provide to the Assistant Superintendent for School Personnel an assurance (Appendix 401.11A) that all required valid clearances, all state and diocesan mandated training certificates, and signed Ethical and Moral Guidelines are maintained in the personnel files of all current employees.

On an annual basis schools will provide to the Assistant Superintendent for School Personnel an assurance (Appendix 401.11B) that all required valid clearances and all state and diocesan mandated training certificates are maintained in the files of all current volunteers. A comprehensive list of documentation for inclusion in a volunteer file can be found on the Office of Protection for Children and Youth website.

September 8

Fall Differentiated STAGR Workshops 2025 - September 29 - October 10 at various locations throughout the Diocese. Register at WisdomWhere. Each day/building has a separate link. Share information about the fall workshops via your school newsletters with your school communities. Email the Superintendent letter to your teachers regarding the workshop.

The school policies are updated annually. You will be notified in the CSO Brief when they have been updated. Receipt of Policy forms submitted prior to the updates will not be accepted.

Located in the Government Programs section. Find the directions and letter templates for each school in the first section of the page.

Documentation 2 Step Process

Step 1:

Every school year, schools must collect and retain a signed Certificate of Individual Request for Loan of Textbooks, Instructional Materials and Equipment from every family with children enrolled in grades K to 12 and who are residents of Pennsylvania.

A sample letter and the certificate to be sent home to parents or guardians can be found through the link above. The certificate on the website is provided by PDE and my not be altered or included in a student application form. Currently, electronic signatures are not accepted on the certificate.

Step 2:

The principal must verify that a signed certificate is on file for every Pennsylvania family and on school letterhead, write a letter certifying all certificates are on file. A sample letter for each school is linked above. After submitting the letter to the CSO, keep the original on file.

A fillable form is located in the Government Programs section.

To accurately complete this form, the following actions must occur to be in compliance with Policy 202.2 Acceptable Use of Internet, Computers, and Network Resources:

• Disseminate your Internet Safety Policy to all stakeholders annually. (Annual date of dissemination must be included in your CIPA checklist)
• Ensure Acceptable Use of Internet Safety Policy Agreements are signed annually and are on file for all students, teachers, staff, and volunteers.
• Maintain a log and record of the annual Digital Citizenship instruction provided for all students.
• Maintain technology protection measures through use of Internet Filtering software.

Report of Low-Income Student Lists

Located in the Government Programs section. Find the directions and fillable forms towards the bottom of the page.

• The Report of Low-Income Student Lists should be based on each school’s official October 1st enrollment count.
• Please save & email as an Excel document. DO NOT SEND AS A PDF! 
• This information is part of the enrollment data we must report to PDE by October 15th, so it is important that we receive these reports in a timely fashion.

Located in the Government Programs section. Find the directions and fillable forms towards the bottom of the page.

• The Summary of Low-Income Data Chart should be based on each school’s official October 1st enrollment count.
• This information is part of the enrollment data we must report to PDE by October 15th, so it is important that we receive these reports in a timely fashion.

Method can be an approved DVD or agency.

Coordinator of the Office for Protection of Children and Youth:

czemcik@eriercd.org 

Located in the Government Programs section. Find the directions and fillable forms halfway down the page.

Located in the Government Programs section. Find the directions and fillable forms halfway down the page.

• The Immigrant Population Report should be based on each school’s official October 1st enrollment count.
• “International Students” or students sponsored through a “Foreign Exchange Program” are not immigrant students and are not to be listed on the Immigrant Student Population Report. They do not qualify for ESL/ELL programs.

Please save & send as an Excel document; do not send a PDF.

The form includes the list of required professional development days and training per CSO policies, Bishop’s Expectations, and state requirements.

Annual Required Professional Development and Trainings:

• Spiritual Journey for Elementary and Middle Schools - (Contractual) – this day is separate from a faculty retreat day
• Faith Formation for Secondary Schools – (Contractual) – this day is separate from a faculty retreat day
• Suicide Awareness and Prevention (See Policy #302.9) – 1 hour per year
• Trauma-Informed Education (Act 18 of 2019) – 1 hour per year
• CPR/AED (See Policy #303.7) – offered every 3 years – schools are required to have at least one person on the premises during regular school hours who is currently certified in CPR
• Universal Precautions (See Policies #202.3 & #303.7) – review annually at the initial faculty meeting

The Office for the Protection of Children and Youth also has requirements per their policies.

These documents are found at the bottom of the Administrator's Resources page. For both Parish-Based and System principals, please refer to the *NEW* Principal Appraisal Process section.

A needs assessment survey must be completed annually by all teachers and administrators for:

• The CSO to be an Act 48 Provider
• Schools to access government funding for professional development and student resources.

Elementary Schools Only
Please complete the order sheet for student permanent record file folders.

Elementary Schools Only
Please complete the form for your 8^th grade graduates.

Secondary Schools Only
Please send a chart that indicates the plans for your graduates. This annual chart should provide the name of the college the graduate plans to attend or indicate military service, technical school, or employment.

This report is to be completed by all schools. The Office of Protection of Children and Youth have an annual diocesan Child Protection Compliance Audit mandated by the United States Conference of Catholic Bishops. 

The report and further information will be included in a CSO Brief (usually in May).

Coordinator of the Office for Protection of Children and Youth: